Meetings Blog Aug 16, 2018
Outdoor events are always a winning choice: whether in Summer or Winter, your attendees will benefit from the breath of fresh air these spaces offer, as well as the natural light or the constellations above, depending on the time of the event. But which setting to select? A stunning terrace in a sophisticated city for a cocktail at dusk? Or maybe a charming garden with spectacular surroundings? You could also combine indoor sessions with outdoor breaks, facilitating networking with a change of environment. Sounds good right?
It is very important to adapt the selection of the place to the type of event that’s being organized. It all implies thinking about the space, the possibilities the infrastructure has, and the aim of the event. For example, if you want to organize a small afterwork, choosing a rooftop terrace just like the one at NH Collection Madrid Gran Vía, in the heart of the city is what you’re looking for. A rooftop in a city like Madrid, creates the perfect backdrop, with spectacular views and gorgeous sunsets. And for that WOW effect for an unforgettable and unique event, how about the NH Collection Grand Hotel Convento di Amalfi? Just take a look for yourself… incredible! A Singular Venue that you won’t find anywhere else. For something that will most certainly be favoured by your team is the terrace of NH Collection Barcelona Gran Hotel Calderón, a modern terrace complete with a swimming pool to cool off in after work is done. Or how about NH Collection Lisboa Liberdade, where a foodie event or cocktail competition would be ideal here.
Organizing your outdoor event requires a honed eye to oversee the many different elements. In fact, it’s more than just paying attention, it’s about making sure that everything can be monitored and kept under control to ensure the satisfaction of your attendees; How the selected furniture can be arranged in order to facilitate the right mood; indicating the accesses to the various spaces that guests can enjoy; implementing the required technology; And, perhaps most essential of all, having a plan B in case the weather doesn’t allow you to fully embrace the outdoors… Organization guarantee success, and our NH Hotel Group team are ready to help you.
Let’s be honest, generally the outdoors has a lot more space than the indoors, and spaces are generally more diverse and inspirational. For example, a larger space is better for organizing strategic areas for people to stop and pay attention to key features of the event. Do this by distributing catering near main walkthroughs or in places where people are naturally drawn to for talking. Or fashion ‘selfie’ points in front of the best views, again, including branding. Also, as mentioned before, don’t let the weather dampen the affair or overheat the proceedings; offer umbrellas or portable mini-fans that can be taken home with your product or company logo on.
Of course, if natural light isn’t on the list, then make sure you have the perfect lighting plan prepared, highlighting the locations within the space that require lights whether it be for safety, catering, product placement or photo opportunities.
There are many things to consider when planning outdoor events, but if you’re looking to put a twist on the typical meeting or event, open the doors and step outside for inspiration.
